Operations-Administrative Assistant Volunteer

Website Nature's Nursery

Purpose: 

From updating our database to stuffing envelopes to bookkeeping—administrative assistant volunteers are very much appreciated and there are no limits to where you can assist! Nature’s Nursery administrative and fundraising operations are conducted in a very dynamic, busy office. Since each administrative task is different, we provide on-the-job training and support throughout the volunteering process. 

Essential Duties and Responsibilities: 

  • Maintenance of our database (RaptorMed) 
  • Maintenance of our employee management system (Prospr) 
  • General office assistance: filing, shredding, organizing, copying 
  • Donation entry 
  • Donor stewardship assistance e.g., thank you calls, letters, and similar donor relations 
  • Direct Mail assistance: envelope stuffing, stamping, organization (can be done off-site; although, pick-ups and drop offs from the center are required) 

Minimum Requirements: 

  • 18 years of age or older 
  • Organized and with great attention to detail 
  • Strong communications skills both oral and written 
  • Experience with Microsoft Office an asset 
  • Non-profit, volunteer, fundraising and/or customer service experience an asset 
  • Be willing to adopt, support, and communicate the mission of Nature’s Nursery 

Time Commitment:  

Administrative assistant volunteers are scheduled for at least one 4-hour shift per week, Monday through Friday. The location of where the work is done is dependent on what needs to be completed. Mail volunteers are called upon as needed to help with large mailings. The possibility to work from home, at the center, or at someone else’s house is an option. 

You must be 18 years old to volunteer at Nature’s Nursery. You may optionally provide other information if you choose.
You may optionally provide other information if you choose.
I understand - Please be advised that animal diets prepared at our facility DO CONTAIN NUTS. Please advise us if you have any allergies.
Did a current or past team member encourage you to join the organization? If so, please provide their name.
Please select all that apply to you. We use this information to give us an idea of ways to get you involved in our mission.
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Please clarify the dates any certs or vaccines were administered.
Please list any previous experience related to the field of rehabilitation, conservation, and/or education.
Please list any experience you have volunteering.
All volunteers and staff are the “face” of Nature’s Nursery to the community. How do you handle stressful situations and how can you ensure each person you interact with leaves with a positive attitude?
What days and/or hours are you available to work?
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I certify that all answers given by me are true, accurate, and complete. I understand the falsification, misrepresentation, or omission of fact on this application (or any other accompanying or required documents) will be cause for denial or immediate termination regardless of when or how discovered. I also agree to immediately notify Nature’s Nursery if I should be convicted of a crime involving dishonesty, breach of trust, controlled substances, sexual misconduct, abuse, or violence while my application is pending or during my period of volunteer service.
Questions regarding this application should be directed to volunteer@natures-nursery.org. This application will be given every consideration, but its receipt does not imply that the applicant will be accepted.
I understand that information obtained through my work as a volunteer may be considered privileged or proprietary information of Nature’s Nursery. I agree to keep all such information confidential except to the extent disclosure of such information is expressly authorized and directed by an official of Nature’s Nursery. In particular, I agree to make no statements or release any information about Nature’s Nursery to any news media except as expressly authorized by Nature’s Nursery.
I understand that handling wildlife is potentially dangerous because they are wild animals whose actions are unpredictable regardless of past behavior. If I should elect to handle animals, I assume all risks of handling animals including, but not limited to, being bitten, clawed, or otherwise injured.
I understand that this application does not create a contract for my volunteer service. I understand that if accepted, I am obliged to comply with any and all current and subsequently adopted policies. I understand that if accepted, my volunteer service may be dismissed at any time for any reason, with or without notice. I understand that no person is authorized to change any of the terms mentioned in this application.